Departments
> Public Information Department
Public Information Department
York Township Public Information Department is
responsible for reviewing all Right to know requests to the Township.
The following information is available:
Pennsylvania's
New Right to Know Law
Governor Edward G. Rendell signed Act 3 of 2008 known as the new
Right-To-Know law on February 14, 2008 fundamentally changing the
way people access public records of their government.
The full law and other information is available from the Pennsylvania
Office of Open Records via this link
to their web site.
^ Back to Top
York
Townships Public Records Policy
The York Township Board of Commissioners recognizes the importance
of public records as the record of the Township's actions and the
repository of information about this Township. On December 9th 2008
the Board of Commissioners adopted the York Township Public Records
Policy. The public has the right to access and procure copies of
public records, with certain exceptions, subject to law, Board policy
and administrative regulations.
^ Back to Top
Open Records
Officer
As part of the Townships Public Records Policy the Township Manager
designated Debbie Grove as the Open Records Officer.
To contact the Public Records Officer select the link below.
Open Records
Officer Contacts
^ Back to Top
Request Forms
The following form must be completed and submitted to the open
records officer of all requesters for access to York Townships public
records. See below for further information.
 View
the York Township Right to
Know Request Form.
York Township's Right to know request document must be viewed
with the free Adobe Reader.
^ Back to Top
Public
Requests Year to Date
The following is an Excel Spreadsheet that contains all requests
year to date and previous year.
View the York Township
Right to Know Requests .
York Township's right to know requests summary must be viewed
with a program that is able to read Excel Spread sheets. If you
can not open Excel files select the Download
Viewer link to go to Microsofts support site.
^ Back to Top
Guidelines
Guidelines for requests are as follows:
|
• |
Requesters may access and procure copies of the
public records of the Township during regular business hours
of the administration offices. |
|
• |
A requester’s right of access does not include the right
or remove a record from the control of supervision of the Open
Records Officer. |
|
• |
The Township shall not limit the number of records requested. |
|
• |
When responding to a request for access, the Township is not
required to create a record that does not exist nor to compile,
maintain, format or organize a record in a manner which the
Township does not currently use. |
|
• |
Information shall be made available to individuals with disabilities
in an appropriate format, upon request and with sufficient advance
notice. |
^ Back to Top
Request
for Access
Request for Access must include the following:
| • |
A written request for access to a public record
shall be submitted on the required form(s) above
and addressed to the Open Records Officer. |
| • |
Written requests may be submitted to the Township in person,
by mail, to a designated facsimile machine, and via email to
the Open Records Officer. |
| • |
Each request must include the following information:
|
o Identification for description of the requested record,
in specific and sufficient detail to identify the record.
|
o Medium in which the record is requested
|
o Name and address of the individual to receive the Township’s
response.
|
| • |
The Township shall not require an explanation of the reason
for the request or the intended use of the requested record,
unless otherwise required by law. |
^ Back to Top
Response
to a Request
Upon receiving a Request the following will occur:
| • |
Upon receipt of a written request for access to
a record, the Open Records Officer shall determine if the requested
record is a public record and if the Township has possession,
custody or control of that record. |
| • |
The Open Records Officer shall respond as promptly as possible
under the existing circumstances, and the initial response time
shall not exceed five (5) business days from the date the written
request is received by the Open Records Officer. |
| • |
The initial response shall grant access to the requested
record; deny access to the requested record; partially grant
and partially deny access to the requested record; notify
the requester of the need for an extension of time to fully
respond; or request more detail form the requester to clearly
identify the requested material.
|
| • |
If the Township fails to respond to a request within the five
(5) business days of receipt, the request for access shall be
deemed denied. |
^ Back to Top
Fees
Fees are as follows::
| • |
Except for the duplication fee established by
the state, the Board shall approve a list of reasonable fees
relative to requests for public records. The Township shall
maintain a list of applicable fees and disseminate the list
to requesters. See below for current fees. |
| • |
No fee may be imposed for review of the record to determine
whether the record is subject to access under law. |
| • |
Prior to granting access, the Township may require prepayment
of estimated fees when the fees required to fulfill the request
are expected to exceed $100.
|
| • |
If the Township fails to respond to a request within the five
(5) business days of receipt, the request for access shall be
deemed denied. |
View
the York Township Permits
and Fees document.
^ Back to Top
|
